NATURE OF WORK:
This position assists in continuous improvement initiatives under the direction of the Supervisor of Central Stores, Salvage & Fuel while performing physical and clerical duties such as purchasing, receiving, storing and issuing supplies and maintaining computerized stock records.
DUTIES AND RESPONSIBILITIES:
- Ensures that the stock is adequate to service the requirements of clients by monitoring supply and with the use of system generated reports.
- Expedites receipt of back ordered material, completes delivery receipts and maintains parts manuals and books.
- Fills orders, sources suppliers and products, prepares purchase requisitions and obtains purchase order numbers to purchase stock and non-stock parts.
- Estimates stock needs that will satisfy daily requirements and will provide for seasonal fluctuations or program changes in the agencies served.
- Receives parts to stock or work order in a computerized environment using software including Oracle and WAM.
- Consults with supervisor on changes in inventory levels and procedures required to keep the stores operating in an efficient manner.
- Inspects goods received for damage before accepting delivery.
- Assists in taking periodic physical inventory counts and balances the results obtained against perpetual inventory records.
- Supplies detailed information and analysis for cost accounting purposes.
- Utilizes corporate software to effectively manage the operational needs of the area.
- Realizes cost savings opportunities through the implementation of a diagnostic and predictive approach to inventory issues.
- Assists in ensuring that section activities and projects are managed in accordance with the approved budgets and that variances are properly reported and approved.
- Approves requisitions, expenditures and other transactions within the limits of authority; takes necessary action to protect corporate assets against improper use, loss or waste.
- Maintains an effective working relationship with client groups to ensure service standards are adequate to meet program requirements.
- Assists supervisor in review and provides input into tenders, customer specifications and related documents.
- Follows all rules and regulations as set out in the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
- Performs related duties as required.
Knowledge, Abilities and Skills:
- Thorough knowledge of the specifications for infrastructure, horticultural and other inventoried materials.
- Thorough knowledge of the principles and practices involved in inventory management.
- Considerable knowledge of receiving, stocking, tagging and issuing supplies in a computerized stores operation.
- Ability to analyze/inquire and determine the parts required to accomplish objectives in all types of situations.
- Knowledge of the use of computer technology and systems and its application in the areas of inventory management, materials.
- Knowledge of the tendering practices utilized by the City of Regina.
- Knowledge of the general rules and regulations of the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
- Ability to establish and maintain effective working relationships.
- Able to effectively assist in preparation and presentation of complex proposals in an oral or written form.
- Ability to analyze information and situations, document findings and recommend required changes.
- Skill and ability to utilize a computer and various Corporate software programs such as Windows, Microsoft Word and Excel, Oracle and WAM and ability to enter information using basic keyboarding skills.
- Ability to perform physical labour, including heavy lifting.
EDUCATION AND EXPERIENCE:
- Must possess Grade (12) twelve and courses towards an Inventory Management Certificate.
- Four (4) to five (5) years experience in a stores & materials management environment are required
WORKING / OTHER CONDITIONS:
- Must possess a valid Saskatchewan driver's license.
- Must possess or be able to obtain certification as a Forklift operator.
- Testing may be done to evaluate knowledge, skills and abilities.
- Candidates selected for an interview will be required to provide proof of acquired education.
- In accordance with the City of Regina’s Criminal Record Check Policy, the position requires that the successful candidate provide a satisfactory Criminal Record Check as a condition of employment.
Division: Citizen Services
Department: Transit & Fleet
Salary Grade: CUPE Local 21 – 2E
Salary: $24.99 - $27.82/Hour; $51,722- $57,580/Annum (2018 Rates)
The City of Regina values diversity in our workforce and encourages applications from all qualified Employment Equity candidates.
We will contact applicants we wish to consider within six weeks of the competition closing date. All applicants are thanked for their interest.