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Coordinator, Trades (Fleet Mechanical)


Openings 1
Division City Of Regina
Location Name
City of Regina
Regina, Saskatchewan, CA
Date Posted May 10, 2019
Profession Skilled Trades
Experience Level(s) 5 years or more
Desired Employment Status Permanent, Full Time
Education Level(s) College - Technical Certificate
Job ID job-3882
Hourly rate
Rate per annum
Salary Range

Position Summary

This job position belongs to Skilled Trades occupation group.  Please ensure you create or submit a resume associated with the Skilled Trades occupation skills matrix.

This position is responsible for supervising and co-ordinating the shop floor operation of one of the following Fleet Maintenance service centers:

  • Heavy Equipment Repair Garage
  • Light Equipment Repair Garage
  • Heavy Truck Repair Garage

Responsibilities include a variety of functions related to effective garage operations including: staff supervision, budget management, and workflow planning/organization. This position reports to the Manager of Fleet Maintenance.

NOTE: (1) May be required to work shifts. (2) Hours of work are subject to operational requirements. (3) May be required to work in any of the three functional areas described above. (4) Respond to callouts and emergencies as required.

Typical duties include: 

  • Organizes, plans, schedules, assigns, supervises and inspects fleet maintenance and repair activities of Journeyperson and Apprentice Tradespersons.  Prepares written reports on equipment repairs and plans preventative maintenance activities.
  • Recruits, interviews and hires staff; prepares performance appraisals.
  • Organizes, inspects and approves contracted work by private suppliers and ensures adherence to required standards which include cost, quality and performance.
  • Coordinates work order request and service delivery processes.  Implements work plans to ensure effective allocation of human and financial resources within the area of responsibility.
  • Maintain, analyse and interpret operational, technical and financial data and statistics for evaluating performance with respect to quality; productivity; efficiency; effectiveness and safety.
  • Assists management with the preparation, monitoring and control of capital budgets.  Manage capital projects and operating budgets; including contract administration.
  • Prepare related operating budgets; approves requisitions, expenditures and other transactions within the limits of authority.
  • Develop, implement and evaluate policies and procedures which ensure the fair; efficient and effective utilization of facilities and program delivery.
  • Identify and resolve risk management issues related to operations, resources, programs, schedules and services.
  • Provides customer service to clients and other stakeholders.
  • Confer, negotiate, and schedule with department user groups, corporate managers and senior staff of Fleet customers as required to facilitate operational, preventative maintenance or repair work.
  • Develops and implements measures to ensure continuous improvement of work methods, equipment performance, quality of service and working conditions.
  • Assure all operations and outcomes, including contracted services, are safe, respectful, and in accordance with City policies and procedures, Occupational Health & Safety rules and regulations, and other legislation.
  • Provides supervision including the advice, guidance, training and coaching of assigned staff as well as human resources activities as they relate to all areas of labour relations, staffing and performance management.
  • Facilitates the resolution of labour relations issues in accordance with collective agreements and recommends appropriate measures, including corrective discipline.  May be required to give evidence at grievance proceedings.
  • Accountable for budget management including approving acquisitions, expenditures and other transactions within the limits of authority.  Monitors annual operating expenditures and assists in reporting variances.
  • Develops accurate estimates and monitors costs of projects.
  • Ensure the integrity and accuracy of time, production, and reports submitted by employees.
  • Maintains accurate records and statistics related to Fleet Maintenance activities and prepares reports and correspondence.  Makes recommendations on new equipment purchases, modifications and required replacements.
  • Interpret and communicate specifications, repair methods, diagrams and work orders to subordinates and contractors and ensure that work is performed in accordance with prescribed procedures and methods.
  • Identify, recommend and implement changes and improvements to operational, repair and maintenance plans, programs, procedures, materials, equipment, staffing, contractor repairs and work schedules.
  • Review, evaluate and provide operational recommendations on Preventative Maintenance program and branch operational programs and initiatives.
  • Performs related work as required.

Candidates will be screened on the following criteria:

*** To be considered for this position you must clearly identify your qualifications, experience, knowledge, skills and abilities and where you obtained them in your application/resume. ***

  • The knowledge, skills and abilities required for this position are obtained through successful completion of a Journeyperson’s Mechanic’s Red Seal Certificate in Heavy Duty Repair, Automotive Service Technician (MVMR), Truck Transport Repair or Agricultural Machinery Repair combined with a minimum of five (5) years Journeyperson experience. A Blue Seal Certificate with a minimum of three years supervisory experience.
  • Experience in the use of computerized maintenance management systems and computerized tools.
  • Candidates must possess or be willing to complete a recognized supervisory development program along with the Blue Seal Certificate. Candidates must participate in the required training and be willing and able to successfully complete recognized certification programs and courses to perform the work and maintain status (I.e. Canadian Management Centre Communication Skills for Strong Work Relationships) (City of Regina’s Management Skills Series)
  • Thorough knowledge of the methods, materials, tools and equipment associated with the repair and maintenance of agricultural equipment, light industrial equipment, heavy equipment, heavy trucks and light trucks commonly found in municipal fleet environment.
  • Thorough knowledge of agricultural, industrial heavy duty and automotive equipment systems components, diagnoses and repair procedures.
  • Knowledge of supervisory and leadership principles and effective practices.
  • Ability to assign, delegate, and schedule work of staff and self, organizing and prioritizing multiple changing work demands while considering workloads, employee skill and operational requirements.
  • Ability to build effective working relationships and lead the development of a team environment in order to meet work unit/Division performance objectives and goals.
  • Ability to establish and maintain effective internal and external customer relations.
  • Ability to express ideas effectively both orally and in writing in a communication style adaptable to various situations.
  • Ability to prepare and present reports and briefs.
  • Ability to exercise a high degree of initiative, organizations and work with a considerable amount of independence demonstrating sound problem solving and decision making skills.
  • Knowledge of occupational health and safety requirements, programs, practices and ability to implement healthy and safe working practices.
  • Skill in scheduling work to maximize work productivity, measure work output against standards and adjust resources allocations as necessary.
  • Advanced computer skills to prepare technical and business computations, plans, reports and presentations, including the use of corporate software programs such as Office 365 and MS Office, navigate the Internet and learn the use of computerized maintenance software such as M5.
  • Ability to apply innovative, results oriented approach to fleet maintenance operations that aligns resources with work unit/Division objectives.
  • Must have demonstrated supervisory, leadership and project management abilities to plan and organize operational programs, projects and resources.
  • Advanced oral and written communication skills.
  • Advanced and diverse knowledge of repair procedures, best practices, planning and operational needs.
  • Demonstrated ability to make technical and financial computations, compilations, estimates, analysis and evaluations.
  • Demonstrated ability to resolve labour relations issues and interpret local union agreements as required to effectively and efficiently provide management of the work area.

Working Other Conditions:

*Note: Testing may be done to evaluate knowledge, skills and abilities.
Must possess a Class 5 Saskatchewan driver’s license, First Aid Certificate and have a vehicle available for work usage (travel allowance is provided).  Candidates must be willing and able to obtain an Air Brake Certification.


  • Candidates selected for an interview will be required to provide proof of acquired education.
  • In accordance with the City of Regina’s Criminal Record Check Policy, the position requires that the successful candidate provide a satisfactory Criminal Record Check as a condition of employment.

Division: Citizen Services
Department: Transit & Fleet
Salary Grade: 2L (Local 21)
$32.46 - $36.47 /Hour; $67,783 - $75,483 Annum (Subject to a $5.00 or $6.00 Market Supplement determined by facility placement.) (2018 Rates)

The City of Regina values diversity in our workforce and encourages applications from all qualified Employment Equity candidates.

We will contact applicants we wish to consider within six weeks of the competition closing date.  All applicants are thanked for their interest.

Applications are being accepted until June 01, 2019

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